Beginning with Notice to Proceed or Contract Award, and throughout the contract, you must coordinate the following contract elements with your EIC and/or CPAG, as specified below:
Planned use of subcontractors and suppliers: Before any subcontractor or supplier begins work, you must consult with the EIC about your plans in this respect. Once you have agreed with the EIC about the details of subcontractor/supplier usage, you may begin entering them into the system.
Overtime: You must give written notification to the EIC in advance of any time periods where you are requesting authorization for overtime work. Authorization from the EIC is required before the application will allow you to enter overtime hours into the electronic BDC 268.
Holiday Work: You must notify the EIC in advance of any time periods where you are requesting authorization for holiday work. Holiday work will be approved only in extenuating circumstances where there is a danger to life, health, safety, property, or Agency function. Holiday work is not to be used for the contractor’s convenience. Refer to the Department of Labor Prevailing Wage Schedule and/or applicable union agreements for a list of holidays for each labor classification.
Overnight Travel: Advance approval of overnight travel by the EIC is required before you are allowed to enter a BDC 270 into the application. Overnight travel may be authorized only for companies outside a 50-mile radius from the worksite. Overnight meal and lodging expenses are not eligible for OH&P markup. Employee must work the day of and the day after an overnight stay. The GSA rate applies to the county in which work was performed, not the county in which the lodging is located. The meal rate covers dinner the night of lodging and breakfast the next morning, as well as incidentals. Lunches are not reimbursable.
Travel Labor Time: This requires approval by CPAG in advance before you can enter travel labor time on the BDC 268 pages. Use the email link to your primary CPAG reviewer (found on the Contract Details page in the application) to submit this request. Time for travel from the company shop, or the employee’s home, will be reimbursed in accordance with union agreement, or pre-existing company precedence, with proof that travel is paid on non-public projects. Only travel time paid to employees is reimbursable. Since it is a requirement of participation in the Emergency Program that a contractor be able to respond within 4 hours, it is reasonable to expect this will be the maximum travel time to/from the work site. OGS will not pay premium time for travel unless specified by union agreement. When the job is located within 35 miles of the company shop, no travel time is reimbursable.
Mileage: Advance approval of mileage by CPAG is required before you are allowed to enter mileage into the application.
Other special circumstances: Notify the EIC and CPAG in advance if you plan the use of project manager(s), technicians, non-standard trade assignments or designations, or have unique circumstances regarding equipment or materials to be used, etc. These special circumstances must be authorized in advance by CPAG.